Executive Assistant
East Lansing, MI
Full Time
Experienced
Note to staffing agencies or recruiters: please do not contact us. Thank you!
Job Title: Executive Assistant
Job Type: Full-Time
Location: East Lansing, Michigan
Salary: Based upon qualifications (estimated range: $60,000 -$75,000)
How to Apply
Please submit your resume and three professional references. References will not be contacted unless selected to move forward after the initial interview. Applications will be reviewed on a rolling basis until the position is filled. Candidates that do not submit the requested information will not be considered.
About the Role
Ben Hall Law is a quickly growing law firm seeking to add a detail-oriented and highly organized executive assistant to the team. A successful candidate will manage the administrative tasks of the managing attorney, including managing appointments, emails, travel arrangements, among other things. You will also be responsible for tracking KPIs on a daily, weekly, monthly, quarterly, and annual basis and presenting reports to the managing attorney. The successful candidate will also verify and track expenses to ensure proper accounting. This position requires a high level of professionalism and confidentiality, as you will be privy to attorney calendars and email inboxes.
Key Responsibilities
Job Title: Executive Assistant
Job Type: Full-Time
Location: East Lansing, Michigan
Salary: Based upon qualifications (estimated range: $60,000 -$75,000)
How to Apply
Please submit your resume and three professional references. References will not be contacted unless selected to move forward after the initial interview. Applications will be reviewed on a rolling basis until the position is filled. Candidates that do not submit the requested information will not be considered.
About the Role
Ben Hall Law is a quickly growing law firm seeking to add a detail-oriented and highly organized executive assistant to the team. A successful candidate will manage the administrative tasks of the managing attorney, including managing appointments, emails, travel arrangements, among other things. You will also be responsible for tracking KPIs on a daily, weekly, monthly, quarterly, and annual basis and presenting reports to the managing attorney. The successful candidate will also verify and track expenses to ensure proper accounting. This position requires a high level of professionalism and confidentiality, as you will be privy to attorney calendars and email inboxes.
Key Responsibilities
- Manage complex schedules and calendars.
- Collaborate with clients, business colleagues, and opposing counsel to arrange and prioritize meetings, resolve schedule conflicts and coordinate meeting logistics.
- Assist in preparation, organization and distribution of communication, agendas, presentations, and reports.
- Coordinate travel arrangements for trials, legal conferences, and other events.
- Assist with managing attorney’s inbox including responding to urgent correspondence and/or forwarding urgent communications to appropriate staff.
- Assist management with logistics for firm meetings, trainings, and events.
- Record, track, and analyze key performance metrics of the firm and compile reports for management.
- Maintain firm records, reports, and correspondence.
- Manage multiple projects and cases with competing deadlines while adapting to changing priorities to meet client and attorney needs.
- Education: High School Diploma or GED.
- Experience: 5+ years of experience as an executive assistant.
- Skills:
- Strong organizational skills and attention to detail;
- Experience with virtual meeting platforms and scheduling systems;
- Exceptional proofreading skills;
- Ability to prioritize assignments in a dynamic environment and adapt to shifting demands;
- Proficiency in Adobe Acrobat;
- Proficiency in Microsoft Office 365 suite; and
- Ability to work independently and as part of a team.
- Degree in Business, English, or Communications
- We offer a casual, fun, and collaborative office environment with excellent opportunities for mentorship.
- Continuing legal education and training is provided to staff monthly.
- Dress for your day dress code.
- 401k with up to 4% firm match
- Two weeks paid time off
- One week of sick time
- Paid holidays
- Medical, dental, and vision insurance will be offered in 2025
- Technology to actually do the job
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